To add to the list of possible interruptions, we can look to those in our work environment. Coworkers present another common interruption. It might be that they come to your workspace or office because they need something from you. To cut down on those interruptions, change your habits. When someone enters your space, ask them what they need and let them know that if it’s something that will only take a few minutes, you can stop and help them right then; if it’s going to take longer, find out what it is that they need and set a time to talk to them or to get them what they need a little later in the day. This helps keep you on track with your top priorities and keeps your day flowing.
Others may stop by because they want to chat about their weekend or something that happened. It’s easy to get caught up in it, but it costs you precious time and brings your productivity level down. If you have an extra chair in your office and you don’t want to remove it, try placing a personal item such as your briefcase or coat in it to stop people from coming in and sitting down. If they have to stand, they may be inclined to spend less time in your office, but once they sit down, they are likely to spend more time visiting. People are less likely to move personal items to sit down.
If you have an office, close the door occasionally to help curb interruptions. For example, I used to do payroll at a job that I had some time ago, which is something where there was no room for error. The problem was that I had multiple interruptions. My remedy was to close my office door from the time I started the payroll process until I finished and then deal with the requests that people had after that. That became my habit. My coworkers got into the habit of not disturbing me on Monday mornings. If they forgot and came to my office, they remembered that the closed door on a Monday meant that I was busy with payroll, and they could come back in a couple of hours. They also came to know that if the door was closed at any other time that I couldn’t help them at that point in time, but would be available later on.
These may seem like simple actions to take, but they are quite effective. You develop new habits around interruptions and begin to learn how to handle them effectively and others begin to respect your time. You will be surprised at how much these simple things can help increase your productivity level.